Article I: Offices
The principal office of the corporation in the Commonwealth of Virginia shall be located in the County of Fairfax. The corporation shall maintain a registered office and agent as required by the Virginia Non-Stock Corporation Act.
Article II: Members
Section 1. Membership
Membership is held by all persons owning of record any dwelling unit within Bentana Woods Cluster, Block 3, Section 19. Members are personally responsible for charges created under the Deed and compliance by themselves, families, guests, and leaseholders.
Section 3. Budget & Assessments
The Fiscal year is the calendar year. Annual budgets, assessments, late fees, and interest rates are presented for membership approval at the annual meeting.
Article III: Meetings
Annual Meeting
Third Wednesday of February at 8:00 PM. Failure to resolve business requires reconvening within ten days.
Quorum
One-fourth of the total eligible votes constitute a quorum for conducting business.
Notice of Meetings
Written notice must be delivered 10–50 days prior to any meeting, stating the place, time, and agenda.
Article IV: Board of Directors
The affairs of the corporation are managed by a Board of five directors elected for staggered three-year terms.
Powers & Compensation
- Directors serve as the officers of the corporation.
- No compensation is paid for services unless approved by membership.
- Records may be inspected by members for any proper purpose at a mutually agreeable time.
Articles V – VIII: Administration
Officers
Includes a President (who must be a director), Vice President(s), Secretary, and Treasurer.
Committees & Audit
The Board shall annually appoint a committee to perform an audit of the financial records for the previous fiscal year.
Amendments
The Board may alter or repeal By-Laws but must present changes to the members and consider their consensus prior to acting.